Yarmouth County Archives Digital Volunteers description

We’re looking for digital volunteers, individuals who will help us in transcribing our history’s documents from the comfort of their own home. Ever want to volunteer but the organization’s office hours and your office hours don’t quite match? Now you can help us transcribe a number of important documents; including diaries, journals, manuscripts and more on your own time.

To become a Digital Volunteer
Click here to access the Digital Volunteer Agreement and Confidentiality Agreement

Please note: The link shows the Digital Volunteer and the Confidentiality Agreements that will be sent to you via email. If you wish to become a Digital Volunteer, email us at ycarchives@eastlink.ca with the title "Digital Volunteer". Please include in your email: your name, the email address you would like to use for volunteering and the transcription number of the project you'd like to work on. You will be contacted within 1-3 business days with a confirmation of your email, as well as the agreements.

Section 1- Questions and answers

What is transcribing?

The typed representation of an original document (often the original document is handwritten).

What do you need transcribed?

We have a large collection of material that needs to be transcribed, these include; diaries, journals, letters, and manuscripts. Most of the material is handwritten, however there will be a few that are typed.



Section 2- Current available transcription
All transcription documents will be sent in a PDF format.

Please note: All our available scanned documents are currently being transcribed, we will post new transcription options in the next couple of weeks.

CURRENTLY BEING TRANSCRIBED-Title: Allen Genealogy, Transcription number: Tra2017-2

Content: Family genealogy, 49 pages

This collection is handwritten genealogical notes written by Clement Doane of the Allen family of Yarmouth. The genealogy begins with George and Thomas Allen of Sunderland.

Points of interest: Allen family history, Yarmouth


CURRENTLY BEING TRANSCRIBED-Title: Robbins GenealogyTranscription number: Tra2017-4

Content: Family genealogy, 21 pages

This collection is handwritten genealogical notes written by Clement Doane of the Robbins family of Yarmouth.

Points of interest: Robbins family history, Yarmouth


CURRENTLY BEING TRANSCRIBED-Title: Bain Genealogy, Transcription number: Tra2017-5

Content: Family genealogy, 20 pages

This collection is handwritten and typed genealogical notes written by Clement Doane of the Bain family of Yarmouth.

Points of interest: Bain family history, Yarmouth 


CURRENTLY BEING TRANSCRIBED-Title: Thomas Killam, Transcription number: Tra2017-8

Content: Letters written by Thomas Killam, dated 1850s, 8 pages

Thomas Killam was born in Yarmouth on February 8, 1802. He was a shipbuilder and political figure and represented Yarmouth as an Anti-Confederate member from 1867 to 1868. Mr. Killam died on December 15, 1868.

Points of interest: Life in the 1850s and 1860s, business affairs of a shipbuilder, life of a prominent person from Yarmouth in the 1850s and 1860s


CURRENTLY BEING TRANSCRIBED- Thomas Killam, Transcription number: Tra2017-8.2

Content: Letters written by Thomas Killam, dated 1860s, 12 pages

Thomas Killam was born in Yarmouth on February 8, 1802. He was a shipbuilder and political figure and represented Yarmouth as an Anti-Confederate member from 1867 to 1868. Mr. Killam died on December 15, 1868.

Points of interest: Life in the 1850s and 1860s, business affairs of a shipbuilder, life of a prominent person from Yarmouth in the 1850s and 1860s


CURRENTLY BEING TRANSCRIBED- Thomas Killam, Transcription number: Tra2017-8.3

Content: Last Will and Testament of Thomas Killam, dated 1868, 6 pages

Thomas Killam was born in Yarmouth on February 8, 1802. He was a shipbuilder and political figure and represented Yarmouth as an Anti-Confederate member from 1867 to 1868. Mr. Killam died on December 15, 1868.

Points of interest: Life of a prominent person from Yarmouth in the 1850s and 1860s, official will of 1868


CURRENTLY BEING TRANSCRIBED- Title: Butler Genealogy, Transcription number: Tra2017-9
Content: Family genealogy, 14 pages

This collection is handwritten and typed genealogical notes written by Clement Doane of the Butler family of Yarmouth.

Points of interest: Butler family history, Yarmouth 


CURRENTLY BEING TRANSCRIBED-Title: Churchill Genealogy, Transcription number: Tra2017-10
Content: Family genealogy, 25 pages

This collection is handwritten and typed genealogical notes written by Clement Doane of the Churchill family of Yarmouth.

Points of interest: Churchill family history, Yarmouth 


CURRENTLY BEING TRANSCRIBED- Title: John Flint Roy, Transcription number: Tra2017-11
Content: Letters written by John to his future wife, Eveleen, 48 pages

John Flint Roy was born in Yarmouth in 1913. He joined the RCMP in 1936 and had a long career in places such as Ottawa, and Toronto.

Points of interest: Life of a Yarmouth resident, life of an RCMP in training


Section 3- Transcription format

Transcription Specifications

- Transcription must be completed in a Word document.

- Transcription must be written in the style format – Times New Roman, font size- 12, font colour- black
- Transcription must be saved in a Word document and must remain editable to the Yarmouth County Archives.
- Your computer must be able to open the latest version of Adobe Acrobat Reader (PDF).

- If you are unsure or having difficulties with a word while transcribing, write down the word (or letters) you think it is and place it in double brackets; example: [[My guess]]. If you do not even have a guess at the word/letters, place a question mark in double brackets [[?]] where the word should be.

- If you are unsure or having difficulties with an entire paragraph/section, make a note of it in double brackets; example: [[I don’t know what lines 4 to 10 say]]. 

- Transcription must be saved in Word (we recommend you save your work as often as possible). Saved documents must remain editable by the Yarmouth County Museum and Archives.

- Once completed, transcriptions must be sent to ycarchives@eastlink.ca (in a Word document).

- Everything on the document must be transcribed. Sometimes you’ll see side notes on the document, these may be placed at the end of the page with a note indicating where it was placed on the original document.

- Documents must be transcribed as seen, even if a word is incorrectly spelled.

- Structure of the document is important and must resemble close to the original as possible. For example, a document with a table should be transcribed in a table format.

- Drawing/Sketches/Doodles on the original documents must be noted on the transcription. This must be done at the end of the page with a description of the drawing/sketch/doodle. Location on the page must also be given.

- When you begin a document, start by writing Start Page and the number of the page within the total number of pages; [[Start Page 1 of 4]]. When you complete a page, indicate by writing End Page and the number of the page; [[End Page 1 of 4]].

Click here for an transcription example